Accounts Payable Vendor Maintenance Specialist - UniFirst

The Accounts Payable Vendor Maintenance Specialist is responsible for the creation or modification of new and existing vendors ensuring timely completion in compliance with policy and audit controls. UniFirst seeks an experienced and reliable professional to properly review and accurately maintain vendor master data. In addition, the AP Vendor Management Specialist supports the customer refund process, providing guidance & support to location representatives and other Team Partners. This position plays an integral role in assisting the Vendor Management process with updating, maintaining and protecting UniFirst’s master vendor data while supporting end-to-end Procure to Pay (P2P) processes.

Responsibilities:

• Work with Corporate Accounts Payable team and UniFirst location administrators in a multifaceted and dynamic work environment, maintaining and facilitating workflow to ensure vendors are set up or modified timely, accurately and in compliance with policy
• Research and acquire key vendor data such as W9 forms, Tax ID information, correct remit addresses and 1099 withholding information
• Utilize risk management tools in the collecting and research of vendor data
• Verify all banking information in accordance with policy and work to drive direct deposit as a preferred payment method
• Support AP team on vendor set up related issues, research and resolutions where required
• Ensure customer refunds are processed in a timely and accurate manner via thorough process review
• Work to cleanse vendor profile and ensure existing vendor master data has all required documentation
• Build solid relationships across all locations including various levels of management while providing and garnering cooperation and positive interaction with co-workers
• Educate internal staff and locations on the vendor set-up process and need for proper documentation
• Support the Procure to Pay (P2P) process and Procurement team via ensuring the timely and accurate completion of any vendor-related tasks required for the P2P process
• Ability to use logic to analyze and resolve issues
• Provide exemplary customer service by communicating and developing a rapport with assigned location administrators
• Promptly respond to internal and external customer and vendors inquiries in a timely and professional manner
• Contribute to the continuous improvement of the vendor management process by identifying opportunities to streamline processes and maximize efficiencies
• Ability to consistently meet deadlines
• Additional responsibilities to be determined as needed

Requirements:

• High School diploma or equivalent required, college preferred.
• Strong organizational skills, accuracy, attention to detail & follow through are required
• Strong service and effective communication skills
• Experience with integrated Procure to Pay (P2P) process preferred
• Experience with D&B Risk Management solution a plus
• Proficient MC Office skills, must be able to use excel
• Willingness and desire to contribute to continuous improvement
• PeopleSoft Financial application experience preferred
• Oracle Fusion experience a plus

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe.

We were included in the top 10 of Selling Power magazine’s “Best Companies to Sell For” list and recognized on Forbes magazine’s “Platinum 400 – Best Big Companies” list. As an 80-year old company focused on annual growth, there’s never been a better time to join our team. 

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws